Kinds of company documents: composing fax communications and ad (announcement)

Kinds of company documents: composing fax communications and ad (announcement)

While working on the job, employees encounter writing a number of papers. Today, we intend to speak about two of those: leaving a fax message and composing advertisement.

Fax message as a supply of brief information

FAX is a generalized title for many different papers that directly access the organization, institution, company, and firm through a telecommunication connection and a printer. Faxes are written on company forms for outside documents. Creating a fax corresponds to the form of a company page.

The primary requirements for the text regarding the fax are conciseness, simpleness of presentation. The fax is made up in a single content, which, after transmission regarding the device is kept in the actual situation.


  • the name for the document (fax);
  • date;
  • the title associated with the addressee, the institution that transmits the fax;
  • surname, position of the person who finalized the document;
  • the name associated with the company plus the formal – the receiver for the fax;
  • the written text.

The written text for the fax is created without abbreviations.

Sample of this fax message

Mind for the business Campbell, Steve. Fax (555) 141 1526

On delay in re payment regarding the account quantity

Dear Mr. Campbell

We remind you about delayed payment associated with the account quantity? 00.00.98 for the delivery of gear kits “Tech-105i”. It took 10 days after you received an invoice by fax.

According to clause 6.4 for the contract?, after 5 banking days the payment of a late payment penalty begins.

We wish you will urgently resolve this dilemma.

Director (signature) Green, Marshal

P.S. If you have currently compensated the balance to the reminder, please accept our gratitude.

Placing advertisement of products and services, events (announcement)

Announcement is information regarding the future mass event.

  • Details:
  • the title;
  • date;
  • enough time and put for the event, its title;
  • an insurance policy or a quick statement of the content of this event;
  • details and telephone amounts of the corporation that hosts the big event.

In line with the as a type of the announcement you will find: written, painted, printed in newspapers, mags. They consist of posters promoting movies, concerts, plays, etc.

In adverts apart from clear language, the necessity of the subject, the interest for the content, listed here is important: the writing of words in various fonts, the choice of colors, the symmetry of publishing communications, as well as on radio and tv – the time of messages, quality of pronunciation, originality for the structure regarding the text.

Adverts are widely found in company. You can find organizational and marketing advertisements. Organizational aims only to announce a mass occasion. Ads ought to participate actively or collaborate. Consequently, to be able to visualize the provided services in adverts, graphically allocate verbs. In adverbs (convenient, reliable, fast, qualitative) or the title regarding the offered service (joinery, wallpapers, add-ons, etc.).

There clearly was practically no calculated vocabulary in the organizational advertising texts. It can be utilized limited to the objective of support: “their studies at UHFA is a chance to get prestigious professions.” Frequently, a predicate or perhaps a subjective and a predicate are delivered to the start of a sentence: X company accepts…; Provides…; Preparation courses to get ready…

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